I have been using this syntax which will export every table in a database to ONE excel workbook, but now my needs are to export every table to it's own workbook. How could this be tweaked to export each table to it's own workbook?
Sub ExportToExcel()
Dim td As DAO.TableDef, db As DAO.Database
Dim out_file As String
out_file = "C:\fromaccess.xlsx"
Set db = CurrentDb()
For Each td in db.TableDefs
If Left(td.Name, 4) = "MSys" Then
'Do Nothing
Else
DoCmd.TransferSpreadsheet acExport, acSpreadsheetTypeExcel9, td.Name, out_file, True, Replace(td.Name, "dbo_","")
End If
Next
End Sub
EDIT
I tried the suggestion by @HA560 but get an error of
Run-time error '91':
Object variable or With block variable not set
This is updated code:
Sub ExportToExcel()
Dim td As DAO.TableDef, db As DAO.Database
Dim out_file As String
Dim xl As Excel.Application
out_file = "C:\fromaccess.xlsx"
Set db = CurrentDb()
For Each td in db.TableDefs
xl.Workbooks.Add
If Left(td.Name, 4) = "MSys" Then
'Do Nothing
Else
DoCmd.TransferSpreadsheet acExport, acSpreadsheetTypeExcel9, td.Name, out_file, True, Replace(td.Name, "dbo_","")
End If
Next
End Sub
Bit of a long one which includes a three procedures. After running you should have a list of table names and TRUE/FALSE in the immediate window saying whether the export was successful.
ExportAll - The main procedure.
CreateXL - this creates an instance of Excel. It uses late binding, so no need to set references.
QueryExportToXL - this is the code to export the table. I haven't used TransferSpreadsheet as I like more control.
There's not much error handling in there - such as passing a different number of heading names than there are fields, giving illegal sheet names.
It needs work :)
Public Sub ExportAll()
Dim db As DAO.Database
Dim tdf As DAO.TableDef
Dim rst As DAO.Recordset
Dim oXL As Object
Dim oWrkBk As Object
Set db = CurrentDb
'Create instance of Excel.
Set oXL = CreateXL
For Each tdf In db.TableDefs
If Left(tdf.Name, 4) <> "MSys" Then
'Create workbook with single sheet.
Set oWrkBk = oXL.WorkBooks.Add(-4167) 'xlWBATWorksheet
'Open the table recordset.
Set rst = tdf.OpenRecordset
'In the immediate window display table name and TRUE/FALSE if exported successfully.
Debug.Print tdf.Name & " - " & QueryExportToXL(oWrkBk.worksheets(1), , rst, tdf.Name)
'Save and close the workbook.
oWrkBk.SaveAs "<path to folder>" & tdf.Name
oWrkBk.Close
End If
Next tdf
End Sub
'----------------------------------------------------------------------------------
' Procedure : CreateXL
' Author : Darren Bartrup-Cook
' Date : 02/10/2014
' Purpose : Creates an instance of Excel and passes the reference back.
'-----------------------------------------------------------------------------------
Public Function CreateXL(Optional bVisible As Boolean = True) As Object
Dim oTmpXL As Object
'''''''''''''''''''''''''''''''''''''''''''''''''''''
'Defer error trapping in case Excel is not running. '
'''''''''''''''''''''''''''''''''''''''''''''''''''''
On Error Resume Next
Set oTmpXL = GetObject(, "Excel.Application")
'''''''''''''''''''''''''''''''''''''''''''''''''''''''
'If an error occurs then create an instance of Excel. '
'Reinstate error handling. '
'''''''''''''''''''''''''''''''''''''''''''''''''''''''
If Err.Number <> 0 Then
Err.Clear
On Error GoTo ERROR_HANDLER
Set oTmpXL = CreateObject("Excel.Application")
End If
oTmpXL.Visible = bVisible
Set CreateXL = oTmpXL
On Error GoTo 0
Exit Function
ERROR_HANDLER:
Select Case Err.Number
Case Else
MsgBox "Error " & Err.Number & vbCr & _
" (" & Err.Description & ") in procedure CreateXL."
Err.Clear
End Select
End Function
'----------------------------------------------------------------------------------
' Procedure : QueryExportToXL
' Author : Darren Bartrup-Cook
' Date : 26/08/2014
' Purpose : Exports a named query or recordset to Excel.
'-----------------------------------------------------------------------------------
Public Function QueryExportToXL(wrkSht As Object, Optional sQueryName As String, _
Optional rst As DAO.Recordset, _
Optional SheetName As String, _
Optional rStartCell As Object, _
Optional AutoFitCols As Boolean = True, _
Optional colHeadings As Collection) As Boolean
Dim db As DAO.Database
Dim prm As DAO.Parameter
Dim qdf As DAO.QueryDef
Dim fld As DAO.Field
Dim oXLCell As Object
Dim vHeading As Variant
On Error GoTo ERROR_HANDLER
If sQueryName <> "" And rst Is Nothing Then
''''''''''''''''''''''''''''''''''''''''''''''''''''''''''
'Open the query recordset. '
'Any parameters in the query need to be evaluated first. '
''''''''''''''''''''''''''''''''''''''''''''''''''''''''''
Set db = CurrentDb
Set qdf = db.QueryDefs(sQueryName)
For Each prm In qdf.Parameters
prm.Value = Eval(prm.Name)
Next prm
Set rst = qdf.OpenRecordset
End If
If rStartCell Is Nothing Then
Set rStartCell = wrkSht.cells(1, 1)
Else
If rStartCell.Parent.Name <> wrkSht.Name Then
Err.Raise 4000, , "Incorrect Start Cell parent."
End If
End If
If Not rst.BOF And Not rst.EOF Then
With wrkSht
Set oXLCell = rStartCell
''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''
'Paste the field names from the query into row 1 of the sheet. '
'Or the alternative field names provided in a collection. '
''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''
If colHeadings Is Nothing Then
For Each fld In rst.Fields
oXLCell.Value = fld.Name
Set oXLCell = oXLCell.Offset(, 1)
Next fld
Else
For Each vHeading In colHeadings
oXLCell.Value = vHeading
Set oXLCell = oXLCell.Offset(, 1)
Next vHeading
End If
''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''
'Paste the records from the query into row 2 of the sheet. '
''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''
Set oXLCell = rStartCell.Offset(1, 0)
oXLCell.copyfromrecordset rst
If AutoFitCols Then
.Columns.Autofit
End If
If SheetName <> "" Then
.Name = SheetName
End If
'''''''''''''''''''''''''''''''''''''''''''
'TO DO: Has recordset imported correctly? '
'''''''''''''''''''''''''''''''''''''''''''
QueryExportToXL = True
End With
Else
''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''
'There are no records to export, so the export has failed. '
''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''
QueryExportToXL = False
End If
Set db = Nothing
On Error GoTo 0
Exit Function
ERROR_HANDLER:
Select Case Err.Number
Case Else
MsgBox "Error " & Err.Number & vbCr & _
" (" & Err.Description & ") in procedure QueryExportToXL."
Err.Clear
Resume
End Select
End Function