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excelgoogle-sheetsdatasheet

Rearrange data in a column

Is there any way to automatically arrange this data

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Into this

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Using excel/google sheets/etc. Basically I have a huge list of files (second column) that I need to map to it's respective folder (first column ID).

What I need, is to copy column A data down, but only to the blank cells immediately below, and then do it again for the new folder id, and so on.

Solution

  • I happen to have a macro that prompts the user which column to copy data down. See the below (Note you may need to tweak as necessary):

    Sub GEN_USE_Copy_Data_Down()
Dim screenRefresh$, runAgain$
Dim lastRow&, newLastRow&
Dim c       As Range
Dim LastRowCounter$
Dim columnArray() As String

screenRefresh = MsgBox("Turn OFF screen updating while macro runs?", vbYesNo)
If screenRefresh = vbYes Then
    Application.ScreenUpdating = False
Else
    Application.ScreenUpdating = True
End If


Dim EffectiveDateCol As Integer
LastRowCounter = InputBox("What column has the most data (this info will be used to find the last used row")

CopyAgain:
With ActiveSheet
    lastRow = .UsedRange.Rows.Count
End With


' THIS WILL ASK THE USER TO SELECT THE COLUMN TO COPY DATA DOWN
MsgBox ("Now, you will choose a column, and that column's data will be pasted in the range" & vbCrLf & "below the current cell, to the next full cell")
Dim Column2Copy As String
Column2Copy = InputBox("What columns (A,B,C, etc.) would you like to copy the data of?  Use SPACES, to separate columns")
columnArray() = Split(Column2Copy)

Dim startCell As Range


For i = LBound(columnArray) To UBound(columnArray)
    Debug.Print i
    Column2Copy = columnArray(i)

    Set startCell = Cells(1, Column2Copy).End(xlDown)
    Do While startCell.row < lastRow
        If startCell.End(xlDown).Offset(-1, 0).row > lastRow Then
            newLastRow = lastRow
        Else
            newLastRow = startCell.End(xlDown).Offset(-1, 0).row
        End If
        Set CopyFrom = startCell
        Range(Cells(startCell.row, Column2Copy), Cells(newLastRow, Column2Copy)).Value = CopyFrom.Value
        Set startCell = startCell.End(xlDown)
    Loop
Next i

If screenRefresh = vbYes Then
    Application.ScreenUpdating = True
Else
    Application.ScreenUpdating = True
End If


End Sub

    I wrote it a while ago, so it might be able to have lines removed/combined, but it should work (assuming you're trying to just copy data down column A).