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excelvbapaymentfinance

Use Excel VBA to fill database with payments split in months


I'm making a spreadsheet to control my finances. I made a VBA code where I enter 4 different data: i) Client's name; ii) Total value of the contract; iii) Number of months that the contract will be paid; iv) Date of the first payment.

I've been able to complete and use the code, that fills a database with these information in 4 different columns.

The thing is, I want it to (when I click the insert button) automatically split the value and fill the dates according to the number of months that it will be paid (payment in installments). For example:

USERFORM

  1. Client name: John
  2. Total value: $ 1,000.00
  3. Number of payments: 4
  4. Date of the first payment: 01/01/2020

That said, John will pay me $250 on 01/01/2020 (january); $250 on 02/01/2020 (february) and so on... and I want it to show on the data base something like this:

Client Value Date - mm/dd/yyyy
Claire 2,000 12/05/2019 (example of a single payment on database)
John 250 01/01/2020
John 250 02/01/2020
John 250 03/01/2020
John 250 04/01/2020
Mark 500 06/02/2020 (example)

And I don't have a clue how to do this... Can someone help me?

The code is:

Private Sub cmdAdd_Click()

Dim iRow As Long
Dim ws As Worksheet

Set ws = Worksheets("Projetos")

'find first empty row in database
iRow = ws.Cells.Find(What:="*", SearchOrder:=xlRows, _
    SearchDirection:=xlPrevious, LookIn:=xlValues).Row + 1
    
'copy the data to the database
With ws
  .Cells(iRow, 2).Value = Me.boxCliente.Value
  .Cells(iRow, 3) = CCur(boxValor.Value)
  .Cells(iRow, 4).Value = Me.boxParcela.Value
  .Cells(iRow, 5) = CDate(boxData.Value)
End With

'clear the data
Me.boxCliente.Value = ""
Me.boxValor.Value = ""
Me.boxParcela.Value = ""
Me.boxData.Value = ""

End Sub

Solution

  • You can try this code.

    Its always possible to optimize this. Maybe a little bugfix its possible. But without a text datasheet its not clear.

    Private Sub cmdAdd_Click()
    
    Dim iRow As Long
    Dim ws As Worksheet
    Dim Name a string
    Dim counter As Integer
    Dim money As Double
    Dim Date as Date
    Dim i As Integer
    
    Set ws = Worksheets("Projetos")
    
    'find first empty row in database
    iRow = ws.Cells.Find(What:="*", SearchOrder:=xlRows, _
        SearchDirection:=xlPrevious, LookIn:=xlValues).Row + 1
        
    'copy the data to the database
    With ws
      .Cells(iRow, 2).Value = Me.boxCliente.Value 'Client
      .Cells(iRow, 3) = CCur(boxValor.Value) 'Money
      .Cells(iRow, 4).Value = Me.boxParcela.Value 'Number of Payments
      .Cells(iRow, 5) = CDate(boxData.Value) 'Date
      
      If .Cells(iRow, 4) <> 1 Then
        Name = .Cells(iRow, 2).Value
        counter = .Cells(iRow, 4).Value
        money = .Cells(iRow, 3).Value
        Date = .Cells(iRow, 5).Value
        
        For i = 0 To counter - 1
            .Cells(iRow + i, 2).Value = Name
            .Cells(iRow + i, 3).Value = money / counter
            .Cells(iRow + i, 5).Value = Format(DateAdd("m", i, Date), "mmddyyyy")
        Next i
            
    End With
    
    'clear the data
    Me.boxCliente.Value = ""
    Me.boxValor.Value = ""
    Me.boxParcela.Value = ""
    Me.boxData.Value = ""
    
    End Sub