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vbaoutlookappointmentoutlook-calendardatefilter

VBA Filter All-Day Outlook Reoccurring Appointments for Today


How can I use the VBA restrict function to filter for all day reoccurring Outlook calendar appointments that are today? I have a reoccurring appointment every other week and it's set as an all-day appointment.

My attempt:

Dim olApp As Outlook.Application
Set olApp = Outlook.Application
Set calendarItems = olApp.Session.GetDefaultFolder(olFolderCalendar).Items

'Documentation says sort the collection first, then set include recurrences
'https://learn.microsoft.com/en-us/office/vba/api/outlook.items.includerecurrences
calendarItems.Sort "[Start]"
calendarItems.IncludeRecurrences = True

'filter for restrict: [Start] < "<tomorrow>" and [Start] >= "<today>"
criteria = "[Start] < " & Chr(34) & VBA.Format(Now + 1, "Short Date") & Chr(34) & " and [Start] >= " & Chr(34) & VBA.Format(Now, "Short Date") & Chr(34)

Set todayAppointments = calendarItems.Restrict(criteria)

'Print info for debugging
For Each Item In todayAppointments
    Debug.Print (Item.Subject & " " & Item.ConversationTopic & " " & Item.Organizer & " " & Item.Start & " " & Item.End)
Next

This will bring up the regular appointments that occur today, but not the reoccurring appointment.

I can get the reoccurring appointment if I expand my filter to be one day before today, i.e. VBA.Format(Now - 1, "Short Date"), then it brings in my reoccurring appointment for today. However, then I also get other appointments for the previous day which is not what I wanted.


Solution

  • Add a time component.

    Option Explicit ' Consider this mandatory
    ' Tools | Options | Editor tab
    ' Require Variable Declaration
    ' If desperate declare as Variant
    
    
    Private Sub ApptToday()
    
    Dim calendarItems As Items
    Dim todayAppointments As Items
    
    Dim item As Object
    
    Set calendarItems = Session.GetDefaultFolder(olFolderCalendar).Items
    
    'Documentation says sort the collection first, then set include recurrences
    'https://learn.microsoft.com/en-us/office/vba/api/outlook.items.includerecurrences
    calendarItems.Sort "[Start]"
    calendarItems.IncludeRecurrences = True
    
    Dim criteria1 As String
    criteria1 = "[Start] < " & Chr(34) & VBA.Format(Now + 1, "Short Date") & Chr(34) & " AND [Start] >= " & Chr(34) & VBA.Format(Now, "Short Date") & Chr(34)
    Debug.Print
    Debug.Print criteria1
    Set todayAppointments = calendarItems.Restrict(criteria1)
    
    'Print info for debugging
    For Each item In todayAppointments
        If item.Class = olAppointment Then
            Debug.Print (item.subject & " " & item.ConversationTopic & " " & item.Organizer & " " & item.Start & " " & item.End)
        End If
    Next
    
    
    Dim criteria2 As String
    criteria2 = "[Start] < " & Chr(34) & VBA.Format(Now + 1, "Short Date") & " 00:00" & Chr(34) & " AND [Start] >= " & Chr(34) & VBA.Format(Now, "Short Date") & " 00:00" & Chr(34)
    Debug.Print
    Debug.Print criteria2
    Set todayAppointments = calendarItems.Restrict(criteria2)
    
    'Print info for debugging
    For Each item In todayAppointments
        If item.Class = olAppointment Then
            Debug.Print (item.subject & " " & item.ConversationTopic & " " & item.Organizer & " " & item.Start & " " & item.End)
        End If
    Next
    
    Dim criteria3 As String
    criteria3 = "[Start] < " & Chr(34) & VBA.Format(Date + 1, "yyyy-mm-dd hh:nn") & Chr(34) & " AND [Start] >= " & Chr(34) & VBA.Format(Date, "yyyy-mm-dd hh:nn") & Chr(34)
    Debug.Print
    Debug.Print criteria3
    Set todayAppointments = calendarItems.Restrict(criteria3)
    
    'Print info for debugging
    For Each item In todayAppointments
        If item.Class = olAppointment Then
            Debug.Print (item.subject & " " & item.ConversationTopic & " " & item.Organizer & " " & item.Start & " " & item.End)
        End If
    Next
    
    End Sub