I have a Word document containing a table with two columns
column 1 contains numbers
column 2 contains text
Users introduce comments on the text in column 2 (see drawing).
I can create a table putting together all the comments with this code.
How do I access the number of the other column with reference to the texts commented?
The result so far is like this:
I need the number in the first column next to the text containing the comment.
I guess there is a method similar to:
oDoc.Comments(n).Scope.Information(wdActiveEndPageNumber)
but accessing the table cell - and then I could refer to the same row and first column to grab the content of the first column?
Following is code that produces the table above. Be aware the code does not take into account that the comments are made on text belonging to table cells, Which is what I am looking for.
Sub ExtractCommentsToNewDocument()
'=========================
'Macro created 2007 by Lene Fredborg, DocTools - www.thedoctools.com
'Revised October 2013 by Lene Fredborg: Date column added to extract
'THIS MACRO IS COPYRIGHT. YOU ARE WELCOME TO USE THE MACRO BUT YOU MUST KEEP THE LINE ABOVE.
'YOU ARE NOT ALLOWED TO PUBLISH THE MACRO AS YOUR OWN, IN WHOLE OR IN PART.
'=========================
'The macro creates a new document
'and extracts all comments from the active document
'incl. metadata
'Minor adjustments are made to the styles used
'You may need to change the style settings and table layout to fit your needs
'=========================
Dim oDoc As Document
Dim oNewDoc As Document
Dim oTable As Table
Dim nCount As Long
Dim n As Long
Dim Title As String
Title = "Extract All Comments to New Document"
Set oDoc = ActiveDocument
nCount = ActiveDocument.Comments.Count
If nCount = 0 Then
MsgBox "The active document contains no comments.", vbOKOnly, Title
GoTo ExitHere
Else
'Stop if user does not click Yes
If MsgBox("Do you want to extract all comments to a new document?", _
vbYesNo + vbQuestion, Title) <> vbYes Then
GoTo ExitHere
End If
End If
Application.ScreenUpdating = False
'Create a new document for the comments, base on Normal.dot
Set oNewDoc = Documents.Add
'Set to landscape
oNewDoc.PageSetup.Orientation = wdOrientLandscape
'Insert a 4-column table for the comments
With oNewDoc
.Content = ""
Set oTable = .Tables.Add _
(range:=Selection.range, _
NumRows:=nCount + 1, _
NumColumns:=5)
End With
'Insert info in header - change date format as you wish
oNewDoc.Sections(1).Headers(wdHeaderFooterPrimary).range.Text = _
"Comments extracted from: " & oDoc.FullName & vbCr & _
"Created by: " & Application.UserName & vbCr & _
"Creation date: " & Format(Date, "MMMM d, yyyy")
'Adjust the Normal style and Header style
With oNewDoc.Styles(wdStyleNormal)
.Font.Name = "Arial"
.Font.Size = 10
.ParagraphFormat.LeftIndent = 0
.ParagraphFormat.SpaceAfter = 6
End With
With oNewDoc.Styles(wdStyleHeader)
.Font.Size = 8
.ParagraphFormat.SpaceAfter = 0
End With
'Format the table appropriately
With oTable
.range.Style = wdStyleNormal
.AllowAutoFit = False
.PreferredWidthType = wdPreferredWidthPercent
.PreferredWidth = 100
.Columns.PreferredWidthType = wdPreferredWidthPercent
.Columns(1).PreferredWidth = 5
.Columns(2).PreferredWidth = 23
.Columns(3).PreferredWidth = 42
.Columns(4).PreferredWidth = 18
.Columns(5).PreferredWidth = 12
.Rows(1).HeadingFormat = True
End With
'Insert table headings
With oTable.Rows(1)
.range.Font.Bold = True
.Cells(1).range.Text = "Page"
.Cells(2).range.Text = "Code"
.Cells(3).range.Text = "Text"
.Cells(4).range.Text = "Interview"
.Cells(5).range.Text = "Date"
End With
'Get info from each comment from oDoc and insert in table
For n = 1 To nCount
With oTable.Rows(n + 1)
'Page number
.Cells(1).range.Text = _
oDoc.Comments(n).Scope.Information(wdActiveEndPageNumber)
'The comment itself
.Cells(2).range.Text = oDoc.Comments(n).range.Text
'The text marked by the comment
.Cells(3).range.Text = oDoc.Comments(n).Scope
'The comment author
.Cells(4).range.Text = oDoc.Comments(n).Author
'The comment date in format dd-MMM-yyyy
.Cells(5).range.Text = Format(oDoc.Comments(n).Date, "dd-MMM-yyyy")
End With
Next n
Application.ScreenUpdating = True
Application.ScreenRefresh
oNewDoc.Activate
MsgBox nCount & " comments found. Finished creating comments document.", vbOKOnly, Title
ExitHere:
Set oDoc = Nothing
Set oNewDoc = Nothing
Set oTable = Nothing
End Sub
After:
.Cells(3).Range.Text = oDoc.Comments(n).Scope
Insert:
If oDoc.Comments(n).Scope.Information(wdWithInTable) = True Then
If oDoc.Comments(n).Scope.Cells(1).ColumnIndex > 1 Then
.Cells(3).Range.InsertBefore Split(oDoc.Comments(n).Scope.Rows(1).Cells(1).Range.Text, vbCr)(0) & vbTab
End If
End If