I have a query that pulls information I need to use in a mail merge document to email to people for verification of information. There are 8 fields they need to verify, preferably with a check box control, but some of the fields contain no information. I would like to make the check box next to merge fields that contain no data (or whatever I may need to write into the query to make this work) invisible. If this could be accomplished easier in a completely different way, that would be fine too. Thank you.
As Cindy said, this kind of thing is handled via field coding in the mailmerge main document, not via VB code. Such a field might be coded as:
{IF{MERGEFIELD myCheck}<> "" "[ ]"}
or:
{IF«myCheck»<> "" "[ ]"}
where 'myCheck' is the field name and '[ ]' is the checkbox content control.
Note: The field brace pairs (i.e. '{ }') for the above examples are all created in the document itself, via Ctrl-F9 (Cmd-F9 on a Mac or, if you’re using a laptop, you might need to use Ctrl-Fn-F9); you can't simply type them or copy & paste them from this message. Nor is it practical to add them via any of the standard Word dialogues. Likewise, the chevrons (i.e. '« »') are part of the actual mergefields - which you can insert from the 'Insert Merge Field' dropdown (i.e. you can't type or copy & paste them from this message, either). The spaces represented in the field constructions are all required.