Search code examples
google-app-maker

Understanding the Document Approval template by Google AppMaker

Almost a month I tried to understand the template but found a dead end. Had tried posted here on the App Maker Users Forum to request on a tutorial video to explain on how's the template work .. yet still no reply from them.

Can anyone with the Google AppMaker expertise kindly explain to me how's this different layer of approval been done. In this example from Document Approval template, user need to manually key in their approver. But what I try to achieve is that, the system will automatically set the different layer of approval when user submit the request. Can anyone guide me on how to do that .. any help from the floor? Thanks ..

screenshot of the approval stages interface

Solution

  • Well I've been working on this template since last 5 months and you will need to do a lot of customization to use it in PROD like environment and I think that is okay because Google team has provided us a starting point by providing us templates. We need to customize it as per our need.

    Here are the steps that template will do for you.

    1. End user will see all the request he has already made on the home screen. If any. On the right hand side '+' button, user can start a new request.
    2. Here an end user can choose any document from Google Drive/ Team Drive and provide the description for that file and click on 'ADD' button. On the next screen he can provide a list of approvers. Here this template supports both sequential and parallel approvals. i.e. More than one approver can take action at same time or you can have a workflow like approvals where Approver 1 approves first then only Approver 2 gets notified for the action.
    3. Once all approvers are in place users can submit the request and Doc is sent for Approvals with the approvers.
    4. Approvers can Approve/Reject the request with Comments. After all approvals are done workflow is closed.

    Now your second question is somewhat unclear. I think you are referring to Auto Approver names should be added. Please refer this if your question is same, or else please provide exact use case.