I am trying to write a macro that goes through 30k+ .msg files in a Desktop Folder and Subfolders. The goal is to get the Sending Date and Author if the File Name contains "Visa Process--" or "Document Signed--". In addition, this shall only be done for the earliest of the documents. So let's say we are in a subfolder and there are 3 files that relate to "Visa Process--", then only the earliest shall be considered.
Getting the Sending Dates is what I managed so far but I do not know how to implement getting the Author. I activated the Outlook Add-In but I am new to VBA and sample codes from the internet did not help me with my limited knowledge.
Any help is greatly appreciated!
Unfortunately, I do not know how to provide you with a sample file here but I will gladly send it via Email.
Here my (working code) for the Sending Dates of both Email Types:
'Optimize Macro Speed
Application.ScreenUpdating = False
Application.EnableEvents = False
Application.Calculation = xlCalculationManual
Dim wb As Workbook
Dim ws As Worksheet
Dim FSO As Object, fld As Object, Fil As Object
Dim fsoFile As Object
Dim fsoFol As Object
Dim fsoSubFol As Object
Dim folderPath As String, subfolderPath As String, folderName As String, FilePath As String
Dim StepOne As String, StepTwo As String, FileName As String, CompareDate As String
Dim NextRow As Long
Dim FindExistingEntry As Range
Set wb = ActiveWorkbook
Set ws = wb.Worksheets("Feuil2")
With ws
.UsedRange.Clear
.Cells(1, 1).Value = "Main Folder:"
.Cells(1, 2).Value = "File Name:"
.Cells(1, 3).Value = "MSG Date:"
.Cells(1, 4).Value = "File Name:"
.Cells(1, 5).Value = "Approved Date:"
.Range("A1:E1").Font.Bold = True
End With
Application.DisplayAlerts = False
With Application.FileDialog(msoFileDialogFolderPicker)
.AllowMultiSelect = False
If .Show <> -1 Then MsgBox "No folder selected! Exiting script.": Exit Sub
folderPath = .SelectedItems(1)
End With
If Right(folderPath, 1) <> "\" Then folderPath = folderPath + "\"
Set FSO = CreateObject("Scripting.FileSystemObject")
Set fld = FSO.GetFolder(folderPath)
If FSO.FolderExists(fld) Then
For Each fsoFol In FSO.GetFolder(folderPath).SubFolders
On Error Resume Next
subfolderPath = fsoFol & "\Mails"
For Each fsoSubFol In FSO.GetFolder(subfolderPath).Files
FilePath = fsoSubFol
FileName = Split(FilePath, "\")(4) 'Get only "Visa Process--2017-06-07 15h24m00s.MSG" of target file 4
folderName = Split(FilePath, "\")(2)
If Mid(FileName, InStrRev(FileName, ".") + 1) = "MSG" Then
'Example: Visa Process--2017-06-07 15h24m00s.MSG
If InStr(1, FileName, "Visa Process--", vbTextCompare) <> 0 And Left(FileName, 1) = "V" Then
NextRow = ws.Cells(ws.Rows.Count, 2).End(xlUp).Row
'Example: Visa Process--2017-06-07 15h24m00s.MSG
StepOne = Split(FileName, "--")(1) 'No "Visa Process--"
StepTwo = Mid(StepOne, 1, 10) 'No Time-Stamp
'Make sure to only include the earliest date for each Main Folder "MPCV....."
Set FindExistingEntry = ws.Range("A2:A4000").Find(folderName)
'If there is already an entry...
If Not FindExistingEntry Is Nothing Then
CompareDate = ws.Cells(FindExistingEntry.Row, 3).Value
'Replace old date for that Main Folder if new date is earlier than previous
If DateValue(CompareDate) > DateValue(StepTwo) Then
ws.Cells(FindExistingEntry.Row, 2).Value = FileName
ws.Cells(FindExistingEntry.Row, 3).Value = DateValue(CompareDate)
'Do nothing if Main Folder date is later
ElseIf DateValue(CompareDate) < DateValue(StepTwo) Then
End If
'If there is no entry for the same Main Folder, simply add a new line
ElseIf FindExistingEntry Is Nothing Then
ws.Cells(NextRow + 1, 1).Value = folderName
ws.Cells(NextRow + 1, 2).Value = FileName
ws.Cells(NextRow + 1, 3).Value = DateValue(StepTwo)
End If
End If
'Do the same for the second document
If InStr(1, FileName, "Document signed--", vbTextCompare) <> 0 And Left(FileName, 1) = "D" Then
NextRow = ws.Cells(ws.Rows.Count, 2).End(xlUp).Row
'Example: Document signed--2017-06-07 15h24m00s.MSG
StepOne = Split(FileName, "--")(1) 'No "Document signed--"
StepTwo = Mid(StepOne, 1, 10) 'No Time-Stamp
'Make sure to only include the earliest date for each Main Folder "MPCV....."
Set FindExistingEntry = ws.Range("A2:A4000").Find(folderName)
'If there is already an entry...
If Not FindExistingEntry Is Nothing Then
CompareDate = ws.Cells(FindExistingEntry.Row, 3).Value
'Replace old date for that Main Folder if new date is earlier than previous
If DateValue(CompareDate) > DateValue(StepTwo) Then
ws.Cells(FindExistingEntry.Row, 4).Value = FileName
ws.Cells(FindExistingEntry.Row, 5).Value = DateValue(CompareDate)
'Do nothing if Main Folder date is later
ElseIf DateValue(CompareDate) < DateValue(StepTwo) Then
End If
'If there is no entry for the same Main Folder, simply add a new line
ElseIf FindExistingEntry Is Nothing Then
'ws.Cells(NextRow + 1, 1).Value = folderName
'ws.Cells(NextRow, 4).Value = Filename
'ws.Cells(NextRow, 5).Value = DateValue(StepTwo)
End If
End If
End If
Next
Next
End If
'Message Box when tasks are completed
MsgBox "Scan Complete!"
'Reset Macro Optimization Settings
Application.EnableEvents = True
Application.Calculation = xlCalculationAutomatic
Application.ScreenUpdating = True
ActiveWorkbook.Saved = True
Create an instance of the Outlook.Application object (before entering the loop), retrieve the Namespace object from Application.GetNamespace("MAPI"), and use Namespace.OpenSharedItem passing the file na of the MSG file. The retrieved MailItem object will contain properties like Subject, SenderName, SenderEmailAddress, SentOn, etc.