Emailing through Excel table

Question

I am attempting to email to all email addresses in a table, with the subject line being the corresponding order number or numbers.

The Table has Five columns - "Line Number", "Order Number", "Suppler/Manf.Item Number", "Supplier Name" and "Email Address"

There can be duplicates, but the subject must contain each PO only once.

No CC, or BCC is required

The Body of the Email is to list the PO's with their associated line items.

Hello, We require an update as to the following:

EX
PO86001763
Line Item 2
Line Item 1

Please Send an update as to the status of these line items. Providing the following: Packing Slips, Tracking Numbers and Updated Ship Dates.

(These being able to be edited would be a boon)

The table is made from an import and format macro, it will always be in the same format, but will contain different data. The amount of data can increase or decrease depending on the week.

Here is my attempt.

Private Sub CommandButton2_Click()
Dim subjectLine As String
Dim bodyline As String
Dim tb As ListObject
Dim lineCounter As Long
Dim myArray1, arrayCounter As Long, tempNumb As Long
Dim nameCounter As Long
Dim emAddress As String
ReDim myArray1(1 To 1)
arrayCounter = 0
nameCounter = 1
Dim I As Integer
Dim X As Integer
Dim C As Object
Dim firstaddress As Variant
Dim Nrow As Boolean

Set tb = ActiveSheet.ListObjects("Table10")

For I = 1 To ActiveSheet.ListObjects("Table10").ListRows.Count
    emAddress = tb.DataBodyRange.Cells(I, tb.ListColumns("Email Address").Index)
    For X = LBound(myArray1) To UBound(myArray1)
        On Error Resume Next
        If emAddress = myArray1(X) Then GoTo goToNext
    Next X
    On Error GoTo 0
    subjectLine = "Order(s) # "
    ReDim Preserve myArray1(1 To nameCounter)
    myArray1(nameCounter) = emAddress
    nameCounter = nameCounter + 1
    lineCounter = 1
    With tb.ListColumns("Email Address").Range
        Set C = .Find(emAddress, LookIn:=xlValues)
        If Not C Is Nothing Then
            firstaddress = C.Address
            Beep
            arrayCounter = arrayCounter + 1
            Do
                Nrow = C.Row - 1
                If lineCounter = 1 Then
                    subjectLine = subjectLine & tb.DataBodyRange.Cells (Nrow, tb.ListColumns("Order Number").Index)
                    lineCounter = lineCounter + 1
                    bodyline = "Order " & tb.DataBodyRange.Cells(Nrow, tb.ListColumns("Order Number").Index) & ",  Line Number " & tb.DataBodyRange.Cells(Nrow, tb.ListColumns("Line Number").Index)
                Else:
                    subjectLine = subjectLine & ", " & tb.DataBodyRange.Cells(Nrow, tb.ListColumns("Order Number").Index)
                    bodyline = bodyline & vbNewLine & "Order " & tb.DataBodyRange.Cells(Nrow, tb.ListColumns("Order Number").Index) & ",  Line Number " & tb.DataBodyRange.Cells(Nrow, tb.ListColumns("Line Number").Index)
                End If

                Set C = .FindNext(C)
            Loop While Not C Is Nothing And C.Address <> firstaddress
        End If
        Run SendMailFunction(emAddress, subjectLine, bodyline)
'                        Debug.Print vbNewLine
'                        Debug.Print emAddress
'                        Debug.Print "Subject: " & subjectLine
'                        Debug.Print "Body:" & vbNewLine; bodyline
    End With
goToNext:
Next I
Set C = Nothing
End Sub


Function SendMailFunction(emAddress As String, subjectLine As String, bodyline As String)
Dim OutApp As Object
Dim OutMail As Object
Dim cell As Range
Dim tb As ListObject
Dim NL As String
Dim DNL As String
Dim I As Integer

NL = vbNewLine
DNL = vbNewLine & vbNewLine
Application.ScreenUpdating = False
Set OutApp = CreateObject("Outlook.Application")
Set tb = ActiveSheet.ListObjects("Table10")

For I = 1 To ActiveSheet.ListObjects("Table10").ListRows.Count
    Set OutMail = OutApp.CreateItem(0)
    On Error Resume Next
    With OutMail
        .To = emAddress
        .Subject = subjectLine
        .Body = "Hello, We require an update as to the following:" & DNL & bodyline _
              & DNL & _
                "Please Send an update as to the status of these line items " & _
                "providing the following: Packing Slips, Tracking Numbers and Updated Ship Dates."
        .Display
    End With
    On Error GoTo 0
    Set OutMail = Nothing
Next I

End Function

Answer 1

The following code uses the email script as a function, which is called from the top macro. Please click on answer if this solves your problem

Sub findMethodINtable()
Dim subjectLine As String
Dim bodyline As String
Dim tb As ListObject
Dim lineCounter As Long
Dim myArray1, arrayCounter As Long, tempNumb As Long
Dim nameCounter As Long
Dim emAddress As String
ReDim myArray1(1 To 1)
arrayCounter = 0
nameCounter = 1

Set tb = ActiveSheet.ListObjects("Table14")


For i = 1 To ActiveSheet.ListObjects("Table14").ListRows.Count
    emAddress = tb.DataBodyRange.Cells(i, tb.ListColumns("Email Address").Index)
    For x = LBound(myArray1) To UBound(myArray1)
        On Error Resume Next
        If emAddress = myArray1(x) Then GoTo goToNext
    Next x
        On Error GoTo 0
        subjectLine = "Order(s) # "
        ReDim Preserve myArray1(1 To nameCounter)
        myArray1(nameCounter) = emAddress
        nameCounter = nameCounter + 1
        lineCounter = 1
            With tb.ListColumns("Email Address").Range
                Set c = .Find(emAddress, LookIn:=xlValues)
                If Not c Is Nothing Then
                    firstAddress = c.Address
                    Beep
                    arrayCounter = arrayCounter + 1
                    Do
                        nRow = c.Row - 1
                        If lineCounter = 1 Then
                            subjectLine = subjectLine & tb.DataBodyRange.Cells(nRow, tb.ListColumns("Order Number").Index)
                            lineCounter = lineCounter + 1
                            bodyline = "Order " & tb.DataBodyRange.Cells(nRow, tb.ListColumns("Order Number").Index) & ",  Line Number " & tb.DataBodyRange.Cells(nRow, tb.ListColumns("Line Number").Index)
                        Else:
                            subjectLine = subjectLine & ", " & tb.DataBodyRange.Cells(nRow, tb.ListColumns("Order Number").Index)
                            bodyline = bodyline & vbNewLine & "Order " & tb.DataBodyRange.Cells(nRow, tb.ListColumns("Order Number").Index) & ",  Line Number " & tb.DataBodyRange.Cells(nRow, tb.ListColumns("Line Number").Index)
                        End If

                        Set c = .FindNext(c)
                    Loop While Not c Is Nothing And c.Address <> firstAddress
                End If
                        Run SendMailFunction(emAddress, subjectLine, bodyline)
'                        Debug.Print vbNewLine
'                        Debug.Print emAddress
'                        Debug.Print "Subject: " & subjectLine
'                        Debug.Print "Body:" & vbNewLine; bodyline
            End With
goToNext:
Next i
Set c = Nothing
End Sub


Function SendMailFunction(emAddress As String, subjectLine As String, bodyline As String)
Dim OutApp As Object
Dim OutMail As Object
Dim cell As Range
Dim tb As ListObject
Dim NL As String
Dim DNL As String

NL = vbNewLine
DNL = vbNewLine & vbNewLine
Application.ScreenUpdating = False
Set OutApp = CreateObject("Outlook.Application")
Set tb = ActiveSheet.ListObjects("Table14")


    Set OutMail = OutApp.CreateItem(0)
        On Error Resume Next
        With OutMail
            .To = emAddress
            .Subject = subjectLine
            .Body = "Hello, We require an update as to the following:" & DNL & bodyline _
                  & DNL & _
                    "Please Send an update as to the status of these line items " & _
                    "providing the following: Packing Slips, Tracking Numbers and Updated Ship Dates."
            .Send
        End With
        On Error GoTo 0
        Set OutMail = Nothing



End Function